Here’s How to Follow Up Effectively
If you’re in that nerve-wracking phase of waiting to hear if you’re moving to the next round—or if you’ve landed the offer—it’s perfectly reasonable to check in with the recruiting team.
When Should You Follow Up?
If it’s been more than a week since your interview or your last conversation, it’s a good time to send a polite and thoughtful check-in email. Doing so can:
- Put your name back at the top of their inbox
- Reinforce your continued enthusiasm for the position
- Apply gentle but professional pressure to keep your application moving
Why the Silence?
Remember, delays often have little to do with you. Common reasons include:
- Interviewing other candidates
- Waiting on feedback from the hiring team
- Recruiter or hiring manager being out of the office
Showing patience and empathy toward the hiring team while maintaining polite persistence can go a long way.
Here’s a Customizable Follow-Up Email Template:
Subject: Follow-Up on [Position Name] Interview
Hi [Recruiter’s Name],
I hope you’re doing well!
I wanted to check in regarding the status of my application for the [position name] at [company name]. I really enjoyed our conversation [mention time frame—last week, two weeks ago, etc.] and learning more about [mention something specific about the role, team, or company discussed during the interview]. I’m especially excited about the opportunity to contribute to [insert a goal, initiative, or challenge the team is working on], and I’d love to stay informed on any updates regarding the next steps.
Please let me know if there’s any additional information I can provide to support the process. I’m looking forward to hearing from you and appreciate your time and consideration.
Wishing you a great [week/day/weekend]!
Best regards,
[Your Full Name]
[Your Contact Information]
Pro Tip: Add a personal touch by referencing a memorable moment from your interview, a recent company announcement, or something that resonated with you.
No Response?
If you still haven’t heard back after a week, it’s perfectly okay to send a second follow-up. Taking the initiative shows professionalism and commitment—so go ahead and ask for that update!
